St. Marys Public Library
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  • Card Catalog
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  • eresources
    • Getting a library card
    • Online Resources >
      • Library Information >
        • Using the library
        • Meeting Rooms
        • Local History Room
        • St. Marys Public Library History
        • Policies >
          • Circulation
          • Collection Development Policy >
            • Weeding
          • Rules of Conduct
          • Safe Child Policy
          • Computer/Internet Use
          • Meeting Room
          • Interlibrary Loan Policy
          • Camera Surveillance Policy
      • e-Government Resources
      • Technology Training Resources
      • Small Business Resources
      • Health Resources
      • Job Searching
      • Continuing Education
  • Children's
    • Summer Reading
    • Youth >
      • 1,000 Books Before Kindergarten
  • Teens
  • Local Information
  • Curbside

Meeting Room Policy:

MEETING ROOM SCHEDULING FORM
Date:_____________________

1. Name of organization:_________________________________________

2. Person in charge:_____________________________________________

Address:_____________________________________________

Telephone:____________________________________________

3. Date of meeting:______________________________________________

4. Hours required: from__________to__________

Meeting hours must coincide with the library’s hours of operation, unless special permission has been
obtained from the library director.

Monday and Wednesday: 10:00 am to 8:00 pm
Tuesday and Thursday : 12:00 noon to 8:00 pm
Friday: 10:00am to 6:00 pm
Saturday: 9:00 am to 4:00 pm

5. Purpose of meeting: ________________________________________________________________
6. Fees are for four-hour intervals. Fee should be paid before the meeting.

Local non-profit: $10.00/four hours__________
Out of town non-profit: $20.00/four hours__________
Profit: $40.00/four hours__________

7. A VCR is available for an additional $5:00 fee____________

The use of the meeting room is subject to the following guidelines and rules.

Following the guidelines of Article VI of the Library Bill of Rights, facilities will be available to the public
served by the St. Marys Public Library “on an equitable basis, regardless of the beliefs or affiliations of the
individuals or groups requesting their use.”

The meeting rooms may be reserved for public use during library hours and subject to the Director’s
and/or designated staff member’s approval of request. Non-library sponsored recreational activities
shall be permitted only when they are a part of informational or educational programs.

The fact that a group is permitted to meet in the Library does not in any way constitute an endorsement
of the group’s policies or beliefs.

Reservations for meeting room space are on a first-come, first-serve basis. Library sponsored,
and local organizations will have preference.

Reservations are made no more than three months in advance. No group may consider the library
its permanent meeting place or use the library as its mailing address.

A signed meeting room application form needs to be completed and submitted 24 hours prior to the meeting. The application form is to be signed by the person responsible for the use of the room.

The library will not provide storage for any group. Exceptions may be made for library sponsored
groups on approval of the Library Director and/or designated staff member.

The meeting groups activities shall not interfere with the operation of the library or its patrons.

The group is responsible for organizing their activities. Library staff is not at the disposal of the group, e.g., making copies. It is the responsibility of the applicant to provide necessary equipment if it is not available at the library.

An adult must supervise the meetings of school age children.

Refreshments may be served, provided proper care is given to clean up after the meeting. The library does not offer kitchen facilities or access to refrigeration. If refrigeration of refreshments is required, the group must provide their own insulated containers, etc. Alcoholic beverages may not be served or consumed on library property. Smoking is not permitted.

The library assumes no liability in the occupancy and use of its facilities. The library is not responsible for goods or materials left on the premises.

Groups shall be responsible for any advance preparations and for leaving the facilities in order after use,
including proper clean up. Failure to do so will result in an additional $25.00 custodial fee. In addition,
users shall be responsible for any damage to the building or facilities.

The library reserves the right to cancel any reservations for meetings with one weeks notice.

Upon adequate notice and for adequate reasons, the Librarian and/or designated staff members have the authority to accept, renew, or reject requests for use of the room under the established policy. To promote accessibility of the meeting rooms to a wide variety of community groups, the library may limit meetings for any particular organization.

Misuse of rooms shall result in cancellation.

The library assumes no financial obligation for cancelled programs.

Use of the building must be in accordance with legal requirements including fire and safety regulations.



Applicant’s signature:________________________________________________


Staff member signature:______________________________________________

Approved by the Board of Directors 2002

Contact Us

St. Marys Public Library
​127 Center Street
St. Marys, PA 15857
(814) 834-6141
​email​

Library Hours

Hours
Monday        10 am – 7 pm
Tuesday        10 am – 7 pm
Wednesday   10 am – 7 pm
Thursday      10 am – 7 pm
Friday           10 am – 5 pm
Saturday        9 am – 1 pm

library board meetings

Held at 6:45 pm
January 17           February 21
March 21              April 18
May 16                 June 20
August 15             September 19
October 17           November 21

o scheduled meetings in July or December


*Annual meeting proceeds regular meeting in January